Proofreading: The Key Differences Between Proofreading and Editing


Many people think that editing and proofreading are the same language service. While similar, as they are both systematically performed on written work to improve the overall writing quality, there are key differences between editing and proofreading. We break down editing and proofreading separately to highlight the differences and then demonstrate why every written piece needs both services. IL Consultancy (IL Consultancy) offers exceptional editing and proofreading services that will ensure optimum quality and clarity in your written work.


Editing involves the improvement of the style and grammar of a written, audio, or video text. This process of editing is referred to as language editing as it focuses specifically on the words and language style in the document. You can also acquire copy editing, which will edit any possible issues with the content of the document, such as localisation issues or misinformation. We outline the key characteristics of editing so that you can be confident when you acquire the services of an editor.

When Performed:

Editing will be performed on the first draft of a written document. Once you have completed your document, you will submit your written piece for editing. Your editing service will either do the edits for you or provide you with notes that you can then use to edit yourself. The editing process can be performed multiple times until the document is finalised.

Issues Addressed:

Editing focuses on broader issues in the core of the writing, such as any glaring grammatical errors or stylistic problems with the language use or flow. The focus in editing is to ensure a smooth reading process for the end consumer. Editing can also address word count problems if you have gone over your allowed number of words by reducing redundancy or repetitiveness.

Time Frame:

The editing process typically takes longer than proofreading. There are generally more errors to address during the editing process which requires time to correct. The possibility of multiple editing processes will also elongate the editing service. It is important to allocate sufficient time to the editing step as a document cannot achieve quality and flow without editing.

When To Choose Editing Services:

Editing services should always be acquired for any work that is going to be published or printed. From novels to cookbooks to financial agreements between companies, any errors in a written document can be detrimental to reputation and reliability. If you are still on the fence as to whether or not you should choose to acquire editing services, consider the improvement of readability, flow, and clarity that editing services provide and decide if you can afford not to have these essential characteristics in your written document.



Proofreading a document is the process of ensuring that it is devoid of any technical errors. Technical errors can include spelling or typing errors or any inconsistencies in the style, spelling, and use of terms in a document. We have outlined the core characteristics that distinguish proofreading from editing services.

When Performed:

Proofreading is performed when the document has been finalised after the editing process. Proofreading is performed after editing to ensure no mistakes that may have slipped past the editing process are published. This last yet imperative step will ensure that a professional standard is portrayed in the written document.

Issues Addressed:

Proofreading focuses on minute issues in a document. A slight inconsistency in style, a possible discomfort in the reading of the format, or mistaken use of punctuation will be immediately picked up by the narrow focus of the proofreader. These surface-level issues that may seem unnecessary and a waste of time to allocate resources to will be the differentiation between a good document and an excellent document.

Time Frame:

Due to the time and effort that is provided to a document through the editing process, the proofreading step usually takes a shorter amount of time to complete. There is generally no need to collaborate with the writer of the document and thus the proofreader can perform the proofreading services with efficiency. In a short turnaround time, you will be provided with a high-quality document due to the proofreading service.

When To Choose Proofreading Services:

Proofreading takes edited writing to the next level of comprehensive clarity. While proofreading is an additional step that many writers often forgo, it can only benefit the standard and style of the written document. From education to finance, every industry will benefit from the improvements instilled in a written document through the proofreading process.


Why You Need Both Proofreading and Editing:

Editing and proofreading, while separate services, work symbiotically. The fresh eyes that assess your work in both the editing and proofreading process will ensure your written documents are of superior quality. We highlight the three beneficial reasons for acquiring both services to demonstrate why both editing and proofreading are critical for any written work.

1) Positive Impact on Written Work:

During the writing process, the focus is typically on getting the correct information in a comprehensive format. Any written document, no matter the experience of the writer, can be subjected to grammatical errors, misspellings, or a disjointed style. The combination of acquiring the services of both an editor and a proofreader will ensure your document is devoid of any errors and thus have a positive impact on the quality of your work.

2) Deliver Your Message Clearly and Consistently:

Many businesses will acquire editing and proofreading services for information that is going to be published or printed. Businesses use these services to ensure that the message they are striving to portray is clearly outlined to their audience. Consistently producing the same clear message for businesses is also critical. The sharp focus of both an editor and a proofreader will provide you with a unified style, constant use of terms, and reliability for your audience that will then only benefit your business.

3) Professional Standard:

The combination of both editing and proofreading elevates a document to a professional standard. Whether you are an individual or a corporation, ensuring a high level of quality and attention to detail in written documents will be beneficial. By acquiring both language services, your written document will have an expert and polished finish.


IL Consultancy Proofreading and Editing Services:

At IL Consultancy, you will find proofreading and editing services that you can trust to improve the overall quality of your written work. These two high-end services offered at affordable rates will ensure that no matter your requirements, we will be able to edit and proofread your documents to your satisfaction. We have briefly outlined our editing and proofreading services so that you know what to expect when acquiring these IL Consultancy language services for your documents.

Editing Services:

From word choice to content to clarity, our editing services will successfully provide you with a document of satisfying quality. Avoid the embarrassment that stems from inaccurate word choice or a grammar error with the expertise of IL Consultancy editors. Our easily accessible editing services also ensure that you do not have to spend the time and effort it takes to edit a document to perfection. Take editing off your to-do list with IL Consultancy editing services.

Proofreading Services:

Our proofreaders will examine your document with a fine-tooth comb. Every word will be checked, any missed grammar errors will be promptly removed, and the overall style will be critically explored by our proofreaders. At the centre of our focus when performing this service on your documents will be the end-reader. We will ensure that your document is suited to your unique target audience so that when it goes to print or is published online, you will have crafted an effective document for reader consumption.

For clear message delivery, exceptional quality, and unmatched style, we always recommend that you acquire both editing and proofreading services. Luckily with IL Consultancy, it is quick and simple to ensure both of these essential services are performed on your business or personal documents.

The IL Consultancy team consists of experienced and qualified editors who will perform your editing and proofreading services. Our editing team boasts successful experiences at some of the top publishing houses and publications in South Africa. Our wide diversity of editors ensures that we have an editor with intimate knowledge of your industry, allowing for accurate term use and the correct style format. From legal to educational to financial documents, we will pair an editor that is an expert in your field to provide you with an unbeaten editing and proofreading service.

Our high expertise in editing, proofreading, and specific industries ensures that no time is wasted when performing our services on your documents. We provide a quick turnaround time without sacrificing quality to ensure that you receive perfectly edited documents within your project deadline. We will handle the pressure and stress of editing and proofreading on time while you can return your attention to other important aspects of your project.

About IL Consultancy:

Alongside our proofreading and editing services, we also offer writing, translation, transcription, localisation, interpreting, and TEFL courses. We cover this broad range of language services to ensure that no matter your requirements, we can successfully satisfy your needs. As an international leader for language, translation, and transcription services, IL Consultancy is the best partner for any of your written or spoken language needs.

IL Consultancy is based in Johannesburg yet we operate as a global company. Whether you are a South African author requiring editing on your latest novel or a student from Vietnam seeking to learn English through TEFL courses, IL Consultancy is ready and available to assist your language needs with our global services. Our wide range of satisfied local and international clients demonstrates that no matter your location, you will receive the same quality and expertise that has become synonymous with IL Consultancy.

Operating at a global scale enables us to provide language services at an internationally competitive rate. This ensures that our translation, transcription, editing, or any of our other language services are affordable. From large American corporations seeking to expand their reach through translated marketing to a Cape Town-based law firm requiring qualified transcribers, IL Consultancy services will be suitable to any budget.

For over a decade, we have provided high-quality language services. Our years of experience paired with our team of qualified and dedicated project managers ensures that your project is done right the first time. You do not have to worry about low-quality, poor communication, or disappointment when it comes to IL Consultancy services.

If you are interested in acquiring the professional and successful services of IL Consultancy, you are welcome to get in contact with us. We are available for contact through our phone, email, or website form services where one of our friendly language experts will begin the process of partnering our services with your commercial or individual requirements. We additionally offer a complimentary consultation for all our services to ensure you are happy with our service outline.

IL Consultancy proofreading and editing services ensure that your written work is at a superior level of quality and clarity.